Examination Assistant Eastern Cape

Location: Eastern Cape

Closing Date: 30 June 2023

Online applications are invited from suitably qualified candidates for temporary positions as Examination Assistants (EAs) in the Nov/Dec 2023 National Senior

Certificate (NSC) and May/June 2024 Senior Certificate (SC) Examinations at Marking Centres, Capturing Centres and Head Office Examination Depot.

The link for the Online Application Form is attached together with guidelines on how to complete and submit online as Annexure Applicants are required to carefully read all instructions contained in this form before filling in the online form.

Who Is An Examination Assistant

An Examination Assistant is a person who works for the Department of Education in a temporary capacity at Marking Centres, Capturing Centres and Head Office Depot where examination-related work is performed.

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Criteria For Employment As An Examination Assistant

Eligible candidates as Examination Assistants will be:

Second Year Full-time students at Tertiary Institutions including TVET colleges and must have passed Maths at level 3 or Maths Literacy at level 4 and above.
Unemployed graduates with a university degree or diploma may apply and are exempted from Maths or Maths Literacy as a requirement.
Unemployed youth (holding a Matric Certificate) passed in 2021 and below and must have passed Maths at level 3 or Maths Literacy at level 4 and above.
Applicants must be South African citizens and in possession of a green bar-coded identity document/smart card.
Applicants must be between 18 – 35 years of age.

The Following Must Be Noted

Applicants must not be in any form of employment for remuneration at the time of applying, including a stipend received when in a learnership program or as an
intern. If you happen to be employed at the time of the commencement of the examination duties, kindly inform the Chief Directorate: Examinations and Assessment in writing, so that you are not considered for this temporary job.
An applicant must not be an educator or AET lecturer/tutor.
Applicants must not have worked as Examination Assistants from 2019 to 2021.
Applicants must be willing to perform reasonable manual tasks requested of them, such as carrying boxes/bins and tidying working areas, etc.
Applicants must select only one marking centre.
Applicants must have completed their examinations at tertiary institutions before the period of employment as an Examination Assistant commences.
All the applicants will apply online using the link and clear guidelines provided.
Applicants are expected to read carefully all the instructions given and follow them until the application forms have been submitted.
All applicants must make sure that all certified PDF copies of the relevant documents needed are available and ready as they must be uploaded into the online system.
Completed applications must be submitted online with certified documents attached.
Certification must be done at SAPS only.
Please ensure that the provided contact numbers and emails are correct and up to date. The Department shall not take responsibility for the applicant’s unavailability if the contact numbers and email addresses provided are incorrect and or have subsequently changed or whatsoever.
Fraudulent information supplied on the application form will lead to the applicant being disqualified.

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Appointment Process

Applicants who meet the requirements will be shortlisted.
Shortlisted applicants will be invited to undergo an online Competency Test on a specified date and time. The test will be administered online and will be opened and closed for a specific writing period only.
Shortlisted candidates who will participate in the Online Competency Tests shall be telephonically contacted / SMSs/ EMAIL will be sent through the cell phone numbers and email provided. Please ensure that the correct cell phone numbers and emails are provided. The Department will not be liable/ not accommodate inconveniences caused by the loss of a cell phone or change of the phone numbers or email or any other cause.
Only successful applicants will be contacted and informed of final employment.

Scope Of Work Of An Examination Assistant

At the Marking Centre
To control scripts that have been received by Marking Centres.
Control scripts that are issued to Chief Markers and are returned to the Control
Room after marking.
To carry bins from the control room to the chief marker control room and also to the centralized control room and marking venues.
To check scripts that have been completely marked by markers by counting the ticks for each question on the answer book.
To check that marks are correctly transferred from the marked pages of the script to the outside cover of the marked answer script.
To check that the marks on the outside of the answer script are correctly tabulated and added.
To check that the marks on the outside of the answer script are correctly transferred into the accompanying mark sheet.
Sign on the script to indicate that the work has been completed accurately.
To sign the accompanying mark sheet in the appropriate place, after it has been signed by one of the markers.
To receive mark sheets from capturers; to sort them according to districts and centres; and to file them in subject boxes/files.
To perform any other reasonable task, as may be allocated to him/her from time to time, by the management team/officials at a Marking Centre.

Conditions Of Employment Of Examination Assistant

Examination Assistants at the Marking Centre will be managed by the Script Control Room Officer.
Examination Assistants at the Marking Venues will be supervised by Chief Marker, DCM and Senior Markers.
Examination Assistants at the Capturing Centre will be supervised by the Lead Capturer.
No accommodation will be provided to Examination Assistants employed at any workstation.
Examination Assistants employed at the Grade 12 NSC/SC; Marking Centres will be provided with morning and afternoon tea, lunch, and supper only. No breakfast will be provided.
Working hours will be from 08h00 to 20h00 daily, from Monday to Sunday, including public holidays, unless the flow of work dictates otherwise.
Payment is based on the hourly tariff as set out in the Personnel Administration Measures (PAM) document as amended.
No overtime will be paid to Examination Assistants.
No leave will be granted to any Examination Assistant during the course of the working session.
No transport will be provided for Examination Assistants to and from their Marking Centres.
Examination Assistants are to provide their own black pens, lead pencils, erasers, calculators, etc when they arrive at the Marking Centre workstation.
Examination Assistants must be able to work under pressure and must be physically fit.
Examination Assistants who were involved in irregularities will not be appointed during the 2023/24 marking cycle.

Essential Information

Applicants will apply online.
Applicants are required to select one Marking Centre per application form as expected and the system is programmed like that.
No applications will be hand submitted/couriered/ or emailed to the district offices or head office. All processes will be done through the online system..
A Competency Test will be written by shortlisted candidates only on the date to be communicated specifically to the shortlisted candidates.
No sharing of competency test links by shortlisted candidates to unqualified candidates.
Successful applicants must bring a Completed bank form when they report for duty at the Marking Centre. The form will be emailed to applicants before the reporting date. Failure to do so may delay the appointment and remuneration process.

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Examination Assistant Eastern Cape