Personal Assistant – Woolworths Vacancies
Personal Assistant – Woolworths Vacancies
JOB PURPOSE
To provide confidential, professional, and comprehensive secretarial and administrative support to the Beauty team.
Location: Western Cape
Employer: Woolworths
Industry: Wholesale & Retail Trade
Closing Date: 20 January 2023
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JOB DESCRIPTION
- Provide an advanced, efficient, confidential administrative support
- Deal with sensitive and confidential information
- Coordinate & organize meetings/conferences / functions etc.
- Ensure effective diary and e-mail management
- Type documents and construct PowerPoint presentations
- Screen telephone calls
- General office administration – accurate and timeous processing of invoices, petty cash management
- Provide end-to-end personal support
- Timeously follow up on projects and actions for a large number of team members
- Monitoring of budgets and expenses
- Responsible for the group calendar and diary management
- Tracking and consolidating travel budget and support with travel bookings and arrangements
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MINIMUM REQUIREMENTS:
- 3-year Secretarial diploma or business orientated diploma or other relevant qualification
- Minimum 5 years of work experience in a similar role
SKILLS AND ABILITIES
- Confidentiality and use of discretion
- Ability to ‘think-out-of-the-box’/lateral thinking
- High initiative/self-starter/proactive and anticipate requirements
- Excellent PC literacy skills – Advanced Word/PowerPoint/Internet (ability to do online bookings), Intermediate Excel
- Strong administrative and secretarial influence
- Exceptional customer service and conflict-handling skills
- Analytical skills
- Professionalism, excellent judgment, use of discretion, prioritization, and problem-solving abilities
- High-stress tolerance
- Ability to work and make decisions independently
- Ability to adapt quickly to change
- Excellent communication skills (verbal and written)
- Team player
- Efficient and accurate with high attention to detail
- Budgeting and office management skills
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