SABC Is Looking for Administrator

SABC Is Looking for Administrator

Company: SABC

Location: Gauteng

MAIN PURPOSE OF POSITION

Reporting to Regional Operations Manager: To ensure the smooth running of the office of the ROM and daily activities through the effective and efficient management of the office in accordance with the requirements.

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DUTIES AND RESPONSIBILITIES

1. OFFICE MANAGEMENT

• Establish and maintain good relations with all staff, management, and stakeholders
• Planning, organising and scheduling the Regional Operations Manager diary including electronic diary management, scheduling of meetings and calendar events.
• Manage changes, actions and reminders
• Ensure that all correspondence for noting and approval by the Regional Operations Manager is administered timeously
• Coordinating and monitoring of the office resources to ensure that all is in working order.
• Effective handling of client complaints and enquiries.
• Ordering stationery, and any consumables required by the office of the Regional Operations Manager
• Co-ordinate meetings with internal and or external stakeholders.
• Management of all office expenses.
• Provide support to the office of the Regional Operations Manager inclusive of administration and logistical support.
• Attend to any outstanding actions resulting from meetings arranged and/or attended
• Coordinate the timeous receipt of minutes, meeting agendas and any document packs for these meetings.
• Screening all calls to the office of the Regional Operations Manager and connects or redirect as necessary.

2. LOGISTICAL ARRANGEMENTS

• Processing of information on the system for approval.
• Arranging and coordinating of all special events/ functions/ seminars/ conferences/ workshops.
• Coordinating all logistical arrangements (including flights, car hire, accommodation etc.).

3. DOCUMENT MANAGEMENT

• Timeous and accurate preparation and management of documentation
• Effective management of the filing system to ensure easy retrieval of information and all records.
• Ensuring that all sensitive documents and or information are managed appropriately.
• Ensuring effective processing of documents in-and-out of the office of the Regional Operations Manager and implementing an effective document follow-up and/or tracking system.

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MINIMUM REQUIREMENTS AND EXPERIENCE

• National Diploma in secretarial/administration or any other equivalent tertiary qualification.
• 2-3 years’ experience as a secretary/administrator or similar role.

KNOWLEDGE:

• General knowledge.
• Computer literate – Microsoft Office and in particular Excel, Word and Powerpoint, SAP (preferred but not critical), the Internet etc.
• Creativity and innovation.
• Proactive and action-orientated.
• Establish and maintain good relationships.
• Good written and verbal communication skills
• Attention to detail.      
• Planning and organisation