Saps Personal Assistant 

Saps Personal Assistant

REF NO: LS8/2023 

Division: Legal Services

Monthly Salary: R24,526 (Level 07)

CENTRE: Divisional Commissioner: Legal Services: National Head Office (Pretoria)

Location: Gauteng

Disclaimer: Mzansi Press is not the official poster of this job. This SAPS job was collected from the recently updated South African government jobs in circular 19 of 2023

Basic Requirements: 

• Grade 12
• Applicants must display competency in the post-specific functions of the post. 
• Be in possession of a Senior Certificate (Grade 12) / National Certificate (Vocational) recorded on the National Learner Record Database on NQF level 4 with at least 2 years relevant secretarial experience and or related administrative experience. 
• A diploma / Degree recorded on the National Learner Record Database on NQF level 6 or higher will be an added advantage. 
• Be a South African Citizen. 
• Being in possession of at least a valid light motor vehicle driver’s license will serve as an advantage.
• Relevant courses in the field of the post may be an advantage. 

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Skills and Competencies 

• Be proficient in at least two official languages, one of which must be English. 
• Basic literacy, numeracy and communication skills. 
• Be able to read and write. 
• Demonstrate competency in acting independently, professionally, accountable and with credibility. 
• General Computer Literacy. 
• Language skills and ability to communicate well with people at different levels and from diverse backgrounds. 
• Good telephone etiquette and above-average planning and organising skills. 
• Good people skills. 
• High level of reliability. 
• Written and communication skills. 
• Ability to conduct legal research. 
• Ability to act with discretion. 
• Ability to identify and handle confidential matters, and to keep confidential matters as such. 
• Good grooming, presentation and professionalism. Knowledge of the relevant legislations, policies, prescripts and procedures applicable in the public sector. 
• Must have no previous criminal/departmental convictions or criminal/ departmental cases pending. 
• Applicants will be subjected to a vetting process which will include security screening and fingerprint verification. 
• Be able to work under pressure as well as extended hours.

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Duties and Responsibilities: 

Provide Secretarial, administration support and personal assistance service to the Divisional Commissioner. Monitor the flow of documents to and from the office of the 

Divisional Commissioner (electronically and manually). Manage the diary of the Divisional Commissioner. Type reports, letters and memorandums. 

Submit all claims on time, make travel arrangements and secure accommodation bookings. Organize passport and related documents for overseas travel. 

Consolidate and compile monthly returns. Manage the supply of stationery to the office of the Divisional Commissioner. Distribute posts and circulars to the relevant receivers and keep all registers up to date including making copies of documents. 

Handle routine correspondence immediately, send and receive e-mails; answer and make telephone calls on behalf of the Divisional Commissioner and take direct messages professionally. 

Provide support during meetings of the Divisional Commissioner and take minutes. Facilitate leave management within the office of the Divisional Commissioner. 

Ensure sufficient data capturing. Ensure safeguarding of documents and information in line with POPIA—management of brought forward system.

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Enquiries 

For more info contact: Colonel Nonkenyana / Lt Col Mokholoane / Captain Masetlwa Tel No: 012 397 7264 / 7205, Monday to Friday between 07:30 to 16:00

How to Apply

All candidates who are interested in this SAPS personal assistant job are to submit their CVS and all required documents to the address below. 

Applications Address: Application forms must be posted or hand-delivered to the following addresses: Postal Address: Division: Legal Services South African Police Service Private Bag X94, Pretoria, 0001. Hand Delivery: 152 Telkom Towers Johannes Ramokhoase Street Pretoria. 

No E-mailed Applications will be accepted.

CLOSING DATE: 19 June 2023

Note: The new Z83 form will no longer be utilized, You must apply with the SAPS application form available at their official website. Click here to download the form.